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Reporting to the Vice President of Pomerleau’s Technical Division, you will be responsible for providing administrative, organizational, and logistical support to the Technical Division, with a particular focus on supporting the Vice President and the team of Directors serving on the Technical Division’s Management Committee.

What you will do

• Proactively manage the Vice President’s calendar, including scheduling meetings, booking meeting rooms, and coordinating related logistics;
• Prepare meeting agendas, draft correspondence, documents, and presentations, particularly for team meetings, and ensure timely follow-ups;
• Coordinate the team’s French and English translation requests;
• Serve as the primary point of contact for the department, triaging incoming requests and ensuring appropriate follow-up;
• Prepare and submit the Vice President’s expense reports and follow up on reimbursements;
• Coordinate domestic and international business travel, including transportation, accommodations, and dining reservations;
• Provide administrative support related to employee onboarding (IT equipment, access requests, checklists, invitations), event planning and coordination (quotes, reservations, guest lists, etc.), and the ordering of promotional items;
• Design and administer online surveys;
• Maintain and update the team’s vacation calendar;
• Ensure departmental SharePoint sites, virtual libraries, and documentation are accurate and up to date;
• Support team engagement and culture initiatives, including birthdays, team-building activities, and monthly team meetings.

This role could be for you if you have

• 5 years of relevant experience in a team support/administrative role;
• Diploma of Vocational Studies (DEP) or Attestation of College Studies (AEC) in a relevant field;
• Excellent command of French and English, both written and spoken;
• Demonstrates proactivity, creativity, autonomy, and versatility;
• Demonstrates rigor and the ability to manage multiple files simultaneously while meeting deadlines; excellent priority management;
• Strong organizational skills, sense of responsibility, and good political acumen;
• Strong interpersonal skills and ability to build relationships;
• Demonstrates discretion and confidentiality while remaining visible and available;
• Demonstrates sound judgment and the ability to anticipate needs and/or requirements;
• Demonstrates integrity and benevolence;
• In-depth knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook);

• RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one


For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.