Pomerleau Career Site | Find your new job

Ready to build your career? We want to hear from you.

Under the supervision of the Vice President and Chief Information & Innovation Officer, the incumbent provides high-level strategic and operational administrative support. They work closely with all IT, innovation, information security, digital project teams, and internal partners to facilitate the coordination, execution, and follow-up of various priority files (project management, technological initiatives, executive documentation, internal committees, etc.).

What you will do

• Proactive management of the executive agenda, correspondence, follow‑ups, and critical deadlines.
• Coordination of travel arrangements, including itinerary management and expense report processing.
• Preparation, review, and formatting of strategic documents and executive presentations (executive committees, IT governance, etc.).
• Support in managing the vice presidency’s budget, including tracking, reporting, and validations.
• Close collaboration with other executive assistants to ensure alignment with corporate priorities.
• Participation in team meeting planning: agenda management, note‑taking, drafting minutes, and tracking action items.
• Coordination of internal communications related to IT/Innovation initiatives (updates, newsletters, major changes).
• Management of internal distribution lists related to IT communications and innovation programs.
• Administrative support for technology projects, including workshop organization, documentation preparation, and logistical support.
• Participation in project portfolio management activities (information gathering, deliverable tracking).
• Support in drafting, reviewing, and publishing internal documents related to new digital projects, go‑lives, or corporate announcements.
• Coordination of internal programs (open innovation initiatives, internal contests, recognition programs, etc.).
• Management of internal announcements related to events such as leaves, departures, arrivals, or special programs.
• Organization and logistics of internal and external events related to technology and innovation: workshops, demos, vendor events, training sessions, strategic meetings.
• Coordination of registrations, reservations, materials, communications, billing, and budget tracking.
• Ability to collaborate with various internal and external stakeholders and independently drive initiatives to completion.


This role could be for you if you have

• DEC in administration, secretarial studies, office management, business administration, or a related field.
• Any additional training in project management, technology, or innovation is considered an asset.
• 10+ years of experience in a similar executive support role, ideally supporting senior leadership in IT or innovation.
• Experience in project management, writing, and cross‑functional coordination.
• Advanced proficiency with the Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams).
• Proven ability to manage a high volume of files simultaneously while maintaining a high standard of quality.
• Excellent communication and writing skills in both French and English.
• Strong comfort with digital tools and technological environments.

Desired Personal Qualities

• Autonomy, rigor, and exceptional organizational skills.
• Strong ability to manage priorities and meet tight deadlines.
• Versatility and adaptability in dynamic environments.
• Strong team spirit and service‑oriented mindset.
• Discretion, professionalism, and sound judgment.

• Creativity and initiative.

• RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one


For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.